Project Management 1

project management

the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.

project management process

Initiating, Planning, Executing, Monitoring and Controlling, Closing

Project definition

temporary effort to create an unique product or service; critical to the business strategy

Characteristic of a project

temporary & unique

Project is temporary because

different from other ongoing operations in an organization, because unlike operations, projects have a definite beginning and an end

Project is unique

involve one or more elements that have not been done in the past, and are therefore unique

TRIPLE CONSTRAINTS

scope, budget, schedule, quality, resources, risks

Project management office (PMO)

defines and maintains standards for project management within the organization, PMO is the source of documentation, guidance and metrics

PMO functions

Supportive & consultative role (documentation, providers), Human resources (acquiring employees, development, training), Controlling (risk, monitoring, changes), Portfolio management (standardisation, methodology)

Work Breakdown Structure (WBS)

Hierarchical decomposition of the total scope of work to be carried out by the project team to accomplish the project objectives and create the required deliverables.

Work Breakdown Structure - function

Organizes and defines the total scope of the project, and represents the work specified in the current approved project scope statement

Work Breakdown Structure - process

Proces: subdividing project deliverables and project work into smaller, more manageable components

Work Breakdown Structure - Key benefit

it provides a structured vision of what has to be delivered

Predecessor (WBS)

activity is an activity that logically comes before a dependent activity in a schedule

Successor (WBS)

activity is a dependent activity that logically comes after another activity in a schedule

Finish-to-start (FS)

A logical relationship in which a successor activity cannot start until a predecessor activity has finished. Example: The awards ceremony (successor) cannot start until the race (predecessor) has finished.

Finish-to-finish (FF)

A logical relationship in which a successor activity cannot finish until a predecessor activity has finished. Example: Writing a document (predecessor) is required to finish before editing the document (successor) can finish.

Start-to-start (SS)

A logical relationship in which a successor activity cannot start until a predecessor activity has started. Example: Level concrete (successor) cannot begin until pour foundation (predecessor) begins.

Start-to-finish (SF)

A logical relationship in which a successor activity cannot finish until a predecessor activity has started. Example: The first security guard shift (successor) cannot finish until the second security guard shift (predecessor) starts.

Non finacial motivation

a day off, language course, a hand shake with boss

results indicators

eg. written feedback

source of the data

eg. list of participants

delegating best practices

Delegate resources as well as work. Develop good relationships with your staff. Delegate work to employees who have the ability to do it well. Don't abandon the work. Summary.

micromanagement

is a management style whereby a manager closely observes and/or controls and/or reminds the work of his/her subordinates or employees